GovJam2017 – Top 8 benefits of Jams for the public sector

Service Jams are becoming a common practice in the public sector too – or are they? How many of civil servants actually know the concept or have used the method for developing public services? At least some civil servants know the concept and some have also tested the method locally and nationally, on a small and large scale – and now also on a global scale when GovJam2017 was organized by the D9 team of the State Treasury and the Ministry of Economic Affairs and Employment on 17.-18.5.2017 in Helsinki.

Blogi_GovJam_kuva 1Only 48 hours to rock the public sector

GovJam2017 is a global event which started in Australia in 2012. In this event, teams around the world have “only 48 hours to rock the public sector”. Finland has taken part only once earlier – and this year Helsinki took part in two separate locations; in Viikki (open invitation) and at Espa 4 (for civil servants). Although one principal of Jams is that the participants have different backgrounds (stakeholders, customers, students etc.) the Espa 4 event was organized only for civil servants in order to learn more about Jams as a method on one hand and to get to know each other and to form a service design network among civil servants on the other hand.

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I interviewed the participants and the feedback of the Jam was mainly positive. Some of them tried the method for the first time and felt that it was a fun and fresh way to design new public services – maybe the legos, plasticine and other arrangements had to do with this… but it’s true; a fun and positive attitude feeds creative thinking which again feeds development of new and innovative ideas. It is important to encourage other participants, to add new elements and to boost creative thinking. “Yes, AND…” kind of communication is recommended  – and even if there were too wild ideas, the market research (teams went out to test ideas on common people at the streets) would cut them down.

The participants had some challenges to tackle the wide theme – the Australian host gave this year’s theme on a video and it was a really abstract one, only a sound of birds and traffic on the background. This was something new for some of the participants – but this is also one of the key principals of the Jams; the themes are wide and complex in nature – and that is why you need to use crowdsourcing, to tackle the problem together with others.  The situation was felt fussy which caused some uncertainty – but this is also part of the game. Thus good facilitation is required; to mentor the teams, to guide them and to enable smooth processes.

Top 8 benefits of Jams for the public sector

Here is the summary of the interviews:

  1. Crowdsourcing; organize a Jam when you have a wide and complex problem but do not know where to start, how etc.
  2. Co-creation; value is co-created together with customers and other stakeholders
  3. New ideas and perspectives; different backgrounds of participants enable that the issue is viewed from various perspectives
  4. Information and insights; customers and other stakeholders tell you what works now – and in the future
  5. New contacts; in a Jam you get to know other people, stakeholders, customers, students etc. which can benefit your operations also in the future
  6. Capabilities and resources; sharing of capabilities and resources can save tax revenue
  7. Efficiency; ideas – testing – iterations… fast testing of ideas can save tax revenues
  8. Impact; all the above mentioned can lead to a greater social impact

Service Jams also link with the experiment culture highlighted in the Government Program of Finland. Here you can view some ongoing public experiments, comment on them and also add your idea for an experiment: http://www.kokeilunpaikka.fi (currently only in Finnish).

-Kati Shibutani

 

At the Footprints of Nobel Winners – Cambridge Venture Camp 2017

Hello,

We are three Master´s Degree students from Laurea Tikkurila where we are studying in a program called “Future Studies and Customer Oriented Services”. Last autumn we participated in a course ”Digitaalisen palvelun käyttäjäkeskeinen suunnittelu” and there we started to develop a business idea for a digital application called ”Big Steps for Little People”, and with that idea we won WeLive -designing competition early 2017. After that our teacher encouraged us to apply to Cambridge Venture Camp 2017 with our business idea. Cambridge Venture Camp is an international entrepreneurship boost camp by Laurea Entrepreneurship Society, LaureaES. We sent in our application and received invitation to be interviewed. We heard afterwards that LaureaES had received about 50 ideas/applications and only 8 of them were chosen to participate the camp. Guess what? We were one of them!

So that was a start of an interesting and motivating journey to learn about entrepreneurship and developing our business idea further. First there was a Finnish week at the end of March in Leppävaara campus which included lectures of pitching, team building, MVP (minimum viable product), external funding and finance. Week also included different kind of workshops for example regarding value proposition canvas. We also got to visit Microsoft Flux, where we had our first pitching competition. In our team it was Katri, who lost in lottery. Just kidding, Katri is a great speaker and for that reason she presented our idea.

The highlight of the Cambridge Venture Camp 2017 was the Cambridge week, that was organized during 9.-13.4.2017 in Cambridge. At the same time as we were there, Laurea´s BIB Bootcamp participants were also there. We had partly the same program with them. We stayed at Downing College in Cambridge University. Week included lectures from local professors and Finnish lecturers as well.

During the week we learned about Cambridge ecosystem, market research, marketing and business design, valuation, creating prototypes, funding possibilities for startups, lean business model canvas and also more about pitching skills. We had many workshops and we learned to use different kind of service design tools. During the whole week we developed our business idea further with help of all this. Days were very intensive and required 100 % attention the whole time. This was a great hands on way to learn basics about entrepreneurship and business idea development in a short time. All the lecturers were great and very professional. We also got realistic feedback about our business idea from lecturers and from other participants as well.

Trinity

Trinity College. Photo: Katri Rantanen.

But it was not just hard work and studying! On Tuesday evening we had a fine dining dinner at Trinity College (picture above) with all the LaureaEs and BIB participants and also some Cambridge professors joined us. Trinity College is a very rich and highly appreciated campus. They have 32 Nobel winners and for example Prince Charles has studied there. Dinner tasted excellent and we had many interesting conversations during the evening with other participants. After dinner we had an after party in Vodka Revolution Bar. On Wednesday we went all together punting on the River Cam (picture below). Luckily it was a great weather and we had some sparkling and strawberries with us. Yam! We also had some free time in the evening to see the beautiful city and do some shopping. It is easy just to walk around in the city because distances are short. We recommend Cambridge to all, it will make you feel very intelligent (or not).

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Punting on River Cam. Photo: Katri Rantanen.

During the whole Cambridge Venture Camp 2017, we had great atmosphere and team spirit. LaureaES did an excellent job organizing everything and making sure that we could focus on the essential – learning and development. Did you know that they do all this on their free time?

In overall this was a once in a lifetime experience. We encourage everyone to apply to next Cambridge Venture Camp with your own business ideas, in case you are interested in entrepreneurship or just learning more. As Isaac Newton, one of Cambridge University´s famous alumni said “What we know is a drop, what we don’t know is an ocean.”

Mervi Kleimola, Katri Rantanen and Niina Rinkinen

#CVC17 #WeLoveBusiness #LaureaES

http://www.laureaes.fi/en/home/

https://www.cam.ac.uk/

https://www.downing-conferences-cambridge.co.uk/

Dog fur mittens?

tulevaisuus

What does the customer of tomorrow want? I was at the launch of futurist Elina Hiltunen’s new book and petification was the morning’s first consumer trend. Elina identifies and explains 18 consumer trends that can have an impact on you, me and on different businesses through us.

The trends already exist – it’s a question of how well we identify them and can we put them to use in for example developing new services or developing existing ones? Megatrends are the big changes that are already having an impact and have been taken into account in several business fields – population growth, digitalization, longer life expectancy etc. Trends on the other hand are changes of direction in behavior or situations. And weak signals are the first signs of change, the rising phenomen  (Hiltunen, 2017, 56).

The following are the trends that I picked up from Elina.

Changes of direction

Petification – digitalization is here as well. Smart devices are entering the pet industry –  – PetPace helps you observe your pet’s health and TailTalk sensor the feelings of your pet. In USA you can purchase the lazy dogwalker’s Pooper-service – the scooper will take care of picking up the organic waste for you for a price of 15 dollars per month. And you can buy a genetically engineered aquarium fish that glows in the dark as a Xmas present.

Hello Kitty business class on the airplane is all about the trend of  taking care of your inner child and the need to stay young, relaxed and experimental. The soft throwable mike belongs in theis trend as well. The perfect me -trend  includes sharing your own views and opinions with bigger audiences – hate talk is the negative side of this and brave acts the positive one. We are many –trend manifests itself in the  courage to be yourself – being different and non-perfect makes us more interesting.

There’s no typical consumer

Something for everyone – the positive side of this trend is that even a niche segment can be interesting for a company when in global scale. Stereotypes are breaking down  – in her book Elina Hiltunen mentions an interesting example  – the physical change of the barbie for a healthier and more real look. And barbie’s friend sits in a wheelchair.

Also the aspects of getting old are changing – at my hairdresser’s I stumbled across Ari Seth Cohen’s superb book  Advanced Style. Older & wiser – all the models are over 70 with an attitude.

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The new and weird – what stuck with me was the KFC nail polish that tastes like chicken…Well, IKEA is already selling bikes and insurance and OP Bank is into transportation and leasings cars.

Digital and smart device consumers  – as our consuming is digitalizing and we’re leaving trails online, more and more information is at the same time gathered about us, our behavior and interests. Hello Barbie seeks answers to your questions from the cloud services and on the other hand the old fashioned printed book is coming again. The temple of mind, soul and body – as stress has increased in our lives the interest in physical and mental health is increasing as well. We might even pick or change a job based on it increasing our wellbeing even if the monetary value is less.

Easy, cheap, right now – there is a counter trend to this in the form of conscientious consuming. The power of many, the do good consumer and We’re all heroes – all these trends have ethics in their core, the customer of tomorrow wants to support her values with her wallet. We all have the power to make an impact – even one person can trigger a change in today’s world.

Do you want to be a trend hunter?

I’m interested in anything new – in my projects I map the past, present and future to gain deeper understanding of the needs and wants of people to help create new business models with my customers. Trends are a great way of anchoring a vision and help to inspire internal change.

Good tools are a big help on the road. Elina gives a good tip in the beginning of the book: open a project page on Facebook and use it to post different material on and around the topic you’re interested in. This helps you become a trend hunter as well.

Change management- questions, chipmunks, kick offs and major population

In my previous post I dealt with customer experience management and how CEOs and members of the board discussed about it in a seminar called Customer Oriented Strategies which was held on 16th of March 2017 at Aalto University School of Business. I thought that (at least) one of the seminar presentations deserved its own post.

Kenneth Strömsholm the CEO of Veho Oy, gave very interesting and inspiring presentation about customer experience and change management or how he put it in his title: “Managing Customer Experience and Unbearable Toughness of Change”. He highlighted that you can’t talk about these issues separately. They are bonded to each other. While listening to Mr. Strömsholm, I was thinking that we, service designers, are full of enthusiasm for carrying out our design process. We should also give time, thought and tools to support change in organization. Change resistance can make our efforts, to create amazing or just better customer experiences, worthless.

Kenneth Strömsholm have created four very catching and humorously description of the invisible obstacles of change.

Questions

First obstacle is human nature and how most of the people meet the new situation. He explained that the first three questions people are asking when they are confronting the change for the first time:

  • First question: What does this mean for me?
  • Second question: Still what does this mean for me ?
  • Third question: Could there still be some aspect to figure out what does this mean for me?

Mr. Strömsholm pointed out that as a leader, you can’t underestimate the importance of these questions. You need to accept that these are the questions how people are trying to found out their place in a new situation. You need to give them time and try to find answers to these questions together.

Chipmunk -effect

The second inMaaoravavisible obstacle Mr. Strömsholm has named as a Chipmunk –effect. Chipmunks are in their chips with their heads down and no matter how hard you try to yell your brand new message, the message goes over their heads. You need to repeat your message 11 times. Each time there is a chance that one or even few chipmunks have their heads up and they will actually get the message you are sending.

Kick off

The third obstacle Mr. Strömsholm has named Kick off. He explained this obstacle as follows. It takes seven months for board of directors to build a strategy and five minutes for personnel to understand it wrong. He pointed out that as a director, you can’t expect the personnel to walk away from Kick off –meeting, immediately take their saws and go to work according to your new strategy. After Kick off, the work for getting your strategy alive, starts.

Major population

The fourth obstacle Mr. Strömsholm has named Major population. For people, employers, it’s always easy to agree with the major population. Most of the people are skeptical and thinking: “We should not do anything, eventually these directors will calm down and whole thing about change will be forgotten”. As a director you should just carry on and step by step get the major population behind the change. Then there is only minority left against the change, and nobody wants to be part of minority.

Three phases of change and the feeling

Mr. Kuva1Strömsholm summarized three phases of change. First you need to get information, then you can understand and after that you start to believe. Feelings in the organization are effecting the length and strength of each phase.

Very catchy speech, next time when designing services, I will indeed bond customer experience and change more deeply together…and think about chipmunks.

Building strong customer experience

Kirsi Heikel, the host crystallized the idea of the seminar: Strong customer experience- easier said than done. The seminar was held at Aalto University School of Business on the 16th of March. I was invited to the seminar as an alumni and speaker of the Service Design course organized by Aalto Pro –Aalto University of Professional Development. When listening to seminar’s prestigious group of speakers, I had my service designer lenses on and I compered these directors’ thoughts against design thinking. I was interested how these CEOs, investors, entrepreneurs and professional board of members discussed about importance of customer experience, how high a level do they place customer experience aspect of management and how they actually manage it.

Listen to your customers

Kenneth Strömsholm the CEO of Veho Oy described unambiguous aim of Veho’s experience world as follows: “None of the cars, service, spare parts or car hire cannot remain unsold because of a poor service experience.” Customer experience is one of the cornerstones of the Veho’s success. He gave an example. In the past, the car was always presented in the same way. There was actually specific manual how to give a presentation. Nowadays the most important is to listen to customer’s needs and viewpoints and give specific answers to questions in need. Veho have moved from strict quality manual way of operating to individual and flexible service. Mr. Strömsholm raised digitalization as another example of Veho’s customer experience thinking. He pointed out that digitalization strategy is the best way to separate digital services from all the other services. Services need to be designed as a whole.

Fail and Innovate

Jonas Kjellberg is a serial entrepreneur, investor and one of the founders of Skype-service. Nowadays he is leader of the BCG Digital Ventures. He is a specialist in creating new business models and commercializing new products and services. He started his presentation by saying that he is not going to talk about his successes. He is going to talk about his failures. Because through failures he has learned the most. Mr. Kjellberg discussed about changing the game in the business. He said that every organization spends time and money to efficiency and functionality. How about innovating something that delights your customers? First you need to figure out what is the friction free story you are selling. You need to go to fundamentals.

  • What customers love?
  • How to use new technology?
  • How to innovate in zeros? Remember: Innovate don’t imitate

Keep it simple

XXL

Toni Stigzelius is CEO of XXL Finland. He has been responsible for launching the XXL chain in Finland. In his presentation, he raised three rules to build good customer experience in XXL.

  • Keep it simple stupid. Simplicity in process and easiness to navigate.
  • Listen. 70 % of sales is interaction and emotion.
  • Attitude. Employees can learn all about the sports equipment, but attitude you can’t change.

After the presentations I took my designers lenses off and I still saw the same. Jihaa, we are talking the same language with these successful leaders: listening, designing as a whole, customer needs first, failure is for good, innovation not imitation, simplicity and magnificent attitude!

Living in a bubble

Ever worked in a multidisciplinary team? Everything worked out well, people got along and you achieved amazing results together? Or maybe there were some challenges along the way?

Service Design Network Finland organised an event at Futurice on 14th of March about the power of multidisciplinary teams. In a service design spirit, there was both talking and doing.

We had  several insights from both in-house and agency service design on the topic. Eeva Raita from Futurice was talking about embracing difference in creative team work. People are attracted to similarity. If you’re a designer , you like to hang out with other designers. IT people spend time with other IT people. The problem is that too much cohesion is bad for creativity. Desire for harmony makes people inhibit their pursue of new ideas and strategies. We all live in bubbles and there’s nothing wrong with that. But to be able to work creatively in a multidisciplinary team you need to step out of the bubble. How to do that?

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There was a mini-brainstorming workshop on working with multidisciplinary teams. Each team was brainstorming on challenges they had faced and possible solutions. Almost all teams came up with some kind of game ideas. One idea for example was that the team would play escape room game together. Many of the ideas were so called  “happy poops”.

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Here are the results from my teams brainstorming session:

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I think that game idea works well because it helps to break the ice in the team when you have some some fun before getting your hands dirty on real work.

Tuija Ojanen from Palmu shared a good point that you need customers voice to work together. Plan, participate and iterate with end-customer. Don’t forget to include the business controller of end-customer in steering group. For the steering group (who have the money but no time) give small individual comments from customers, not result summaries.

Service design meets RAI –evaluation system

Be open-minded

Yes, I have heard it, and I think I have even preached about it. Be open-minded. First and for most. That is how service designer should think, no doubt about it. Still, I have found myself being by and by too blindsighted. Last time this happened to me was few weeks ago. I waited my turn to give a presentation about service design in health care in a seminar which was concerning work with geriatric people (Kehittyvä vanhustyö 13-14.2.2017). Funny thing when going back in my mind to that situation, is that in my own presentation, I had quotation from Dalai Lama: “When you talk, you are only repeating what you already know. When you listen, you may learn something new.”

What is RAI-evaluation system…actually?

Just before my presentation there was Development Manager Rauha Heikkilä from Finnish National Institute for Health and Welfare given her presentation about RAI-evaluation system and its benefits while evaluating service needs of geriatric people. Abbreviation RAI has come to my knowledge when I have been doing service design with geriatric patients, nurses and doctors. But I haven’t really understood what it is. My preconception about RAI –evaluation system was that it is something that consumes a lot of face to face time from patients, nobody actually uses the results and something that is already out of date. So I was little bit suspicious about the subject, I have to admit.

Rauha Heikkilä started her presentation by talking about customer focus in different levels of producing services: strategic, tactic and operative. She pointed out that Primeminister Sipilä’s government programme for advancing Health and Welfare is executed by top projects. One main objective is to take customer oriented approach to development of health and welfare services. Then she started to talk about RAI (Resident Assessment Instrument) and how it can help to achieve this objective. RAI is a tool for decision-making and to support management. It helps to

  • predict the population service needs
  • develop services that are based on actual needs of customers
  • target customer services according to their needs
  • monitor the quality and the performance of services

 When Rauha Heikkilä moved on with her presentation my ears grew bigger. These were the words that talked my language. I started to pay more attention. I started to actually listen. I could have said same sentences in my presentation about service design and how it can support management. What I learned was that RAI- evaluation system is a comprehensive system for evaluating, monitoring and improving the quality of care and service. It is standardized system to information gathering and an instrument for observation of service needs of a customer. RAI –evaluation is examining customer’s ability to cope in everyday life, mental and cognitive condition, social performance and wellbeing, health condition, nutrition and feeling of pain. RAI –evaluation is examining patient as a holistic person. It is carried out with a customer. Yes, in co-creation with customer. Evaluation process starts with interview and observation of a person himself and his peers. Again sounds something that could have come out of my mouth while giving my service design presentation.

What I also learned was that RAI -evaluation system is a support system for different service providers to give more personalized service and service that answers better to customer’s actual needs. Geriatric patients with chronic illness and disability use variety of clinical and support services. With RAI-system there is always background knowledge about customers overall situation and thus it is possible to do better decisions for taking care of the geriatric patient. RAI-evaluation system enables planning standardized services for typical customer needs. Also service profiles can be planned with RAI-evaluation system.

Same goals. What can we do together?

While listening the presentation I didn’t find any conflicts between service design and RAI –evaluation goals. The goals are actually the same. I started to think what could be accomplish by combining these two methods. I brought up this idea to Professor of Geriatrics Jaakko Valvanne in a lunch discussion. He is acquainted with both methods and specialist with RAI- system. He clarified me that RAI – system is well deployed in Finland. However, he has seen that even in the best organizations, it really takes years to be able to use the results so that they actually help in developing services.

From the user’s (nurses and doctors) point of view, RAI system is difficult, complicated and troublesome in many ways. Professor Valvanne pointed out also that the results of the RAI –system should be first the results for the patient and his peers. Secondly results of organization. But are they easy to understand for ordinary people? Are they presented in a way that awakes interest? Could assets of service design help to make RAI –system more approachable, make the system more usable by understanding user needs better, simplify the process and the results by visualization and maybe make less serious by adding some fun and humor to it?

When thinking other way around, people who work in the field of geriatric patients, are acquainted with RAI –system. Could it be easier to accept service design as a serious development method, if these two are methods are offered hand in hand? There are similarities but also differences between these two methods. RAI –system is a data bank for designing services. Service design is more of qualitative and emphatic method.  If using these methods simultaneously, could it raise the benefits of the results in a different level?

Blending methods and thoughts

While finishing our lunch discussion with professor Valvanne we were both excited about this idea of service design meeting RAI –evaluation system. This seminar and enriching discussion after that cleared out to me that something unexpected may happen when you let yourself to be open. There is no only one right way of doing things. There are many. And if you are clever, you make these many ways overlap each other and you might find results that lead you to something totally new.

We might have another lunch and discussion around this subject with professor Valvanne and start something new by blending our thoughts more.